December 5th, 2024

Winter is Coming: How to Protect Your Employees While Traveling 

As winter approaches, corporate travel takes on new challenges, from unpredictable weather to health and safety concerns. Ensuring your employees’ safety during business trips is a critical aspect of effective corporate travel management, and it’s where TL365 can help you deliver peace of mind. With tailored solutions and proactive planning, your business can keep operations running smoothly, no matter what the season brings. 

Plan Ahead to Tackle Winter Challenges 

Winter weather can disrupt flights, cause delays, or create hazardous road conditions. Start by incorporating contingency plans into your corporate travel policy: 

• Book flexible travel options: Work with a corporate travel management provider like TL365 to secure tickets with favorable rescheduling policies. 

• Monitor weather forecasts: Use travel apps to track real-time updates and prepare for delays. 

• Schedule strategically: Avoid travel during peak winter storm seasons whenever possible. 

Prioritize Employee Health and Safety 

Colder temperatures bring increased risks of illness, especially when employees are moving between airports, hotels, and meetings. Implement these measures to protect their health: 

• Provide travel health kits: Include hand sanitizers, face masks, and over-the-counter medications. 

• Encourage flu shots: Protect your team from seasonal illnesses before they hit the road. 

• Choose accommodations with wellness options: Partner with TL365 to book hotels offering gyms, healthy dining, and stress-reducing amenities. 

Leverage Corporate Travel Technology 

Using advanced tools can help your employees stay informed and supported during winter travel: 

• Traveler tracking systems: Monitor your employees’ locations in case of weather-related emergencies. 

• Expense management apps: Simplify reimbursements and reduce stress for traveling employees. 

• 24/7 travel support: TL365 offers round-the-clock assistance to resolve disruptions quickly. 

Winter Travel Tips for Employees 

Equip your travelers with practical advice to ensure smooth and safe trips: 

• Pack smart: Encourage warm, layered clothing and weather-proof footwear. 

• Stay connected: Provide portable chargers and ensure reliable communication methods. 

• Practice self-care: Remind employees to stay hydrated, rest well, and manage stress while traveling. 

How TL365 Corporate Travel Management Keeps Your Team Safe 

TL365 takes the guesswork out of winter travel by offering expert corporate travel management services. From proactive risk assessments to personalized itineraries, we ensure your employees are cared for every step of the way. With access to flexible booking options, on-call travel support, and wellness-focused accommodations, you can focus on growing your business while we handle the logistics. 

Protect Your Employees This Winter 

Don’t let winter challenges slow down your corporate travel plans. Contact TL365 today to learn how our corporate travel management solutions can help your company stay prepared and keep employees safe on the road.